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Examples
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These programs can often keep tabs on users by making them interact with the system, which serves as a psychological tool reminding to p-card users that their purchases are being monitored by the company.
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If a p-card user runs into problems and needs their card permissions changed, they should feel that someone will seriously consider their request.
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One suggestion is that all purchases are approved by a direct manager, while some p-card programs do weekly checks of purchases that are red-flagged.
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New report outlines best practices for monitoring purchasing card (or p-card) purchases for fraud.
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P-card provider Visa suggests the program manager and administrator works with finance, accounts payable, human resources and procurement in order to make sure all purchases on the company p-card match up with set procedures.
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All p-card holders should be held to the same rules and standards-so once the regulations are in place, stick with them.
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In late May, financial services firm JPMorgan released a new best practices report for monitoring purchasing card (or p-card) purchases for fraud.
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For $100,000 users get: Access to the reporting application for up to 20 users, which includes access to 15 standard reports and unlimited ad-hoc report creation capabilities; initial analysis of up to 50,000 suppliers and 1.5 million transactions, including accounts payable, purchase order, p-card or other purchasing data sources; a one-time initial analysis of historical data and quarterly data refreshes for one year.
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The more a p-card user is educated, the less likely they are to break the rules.
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There are many on-demand and installed software services to help p-card administrators run their services which include the ability to monitor card activity in real-time and to block any unauthorized buys.
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